Version: 1.0 (Draft for Legal Review)
Status: Under Legal Review
Effective Date: Pending Legal Approval
Last Updated: 05 July 2026

1. INTRODUCTION

Welcome to MyWebSpace (“MyWebSpace”, “Company”, “we”, “our”, or “us”).

This Privacy Policy explains how MyWebSpace collects, uses, stores, processes, protects, shares, and manages personal information and business information when you access or use our website, Business Operating System (“Business OS”), MaxMedia Content Operating System (“MaxMedia”), AI-powered software, dashboards, applications, client portals, APIs, integrations, consultations, and all other products or services offered by MyWebSpace.

This Privacy Policy forms an integral part of our Terms & Conditions.

By using any MyWebSpace Service, you acknowledge that you have read, understood, and agree to this Privacy Policy.

2. SCOPE OF THIS POLICY

This Privacy Policy applies to:

Website visitors
Prospective clients
Existing clients
Business owners
Schools
Educational institutions
Retail businesses
Clinics
CA firms
Manufacturers
Consultants
Employees of client organizations
Authorized users
Vendors
Business partners
Individuals contacting MyWebSpace

This Privacy Policy applies to all current and future MyWebSpace products including but not limited to:

Business OS
MaxMedia
AI dashboards
AI assistants
Business automation
Content automation
Mobile applications
Desktop applications
Cloud services
APIs
Integrations
Future software modules

3. INFORMATION WE COLLECT

Depending upon the Services you use, we may collect the following categories of information.

3.1 Personal Information

Personal information may include:

Full name
Business name
Designation
Email address
Mobile number
Office telephone number
Postal address
Billing address
GST details
Company registration details
Profile photographs
Communication preferences

3.2 Business Information

Business information may include:

Industry
Business size
Employee information
Organizational structure
Business workflows
Customer information
Operational processes
Inventory information
Sales information
Financial workflow data
Business reports
Internal documents
Training materials
Marketing assets
Branding materials
Process documentation

3.3 Account Information

When users create accounts, we may collect:

Username
Password (encrypted)
Login activity
Authentication records
Account preferences
Subscription details
User roles
Permissions
Security settings

3.4 Payment Information

Where payments are made through approved payment gateways, we may collect or receive:

Transaction reference numbers
Payment status
Invoice information
Billing information
Subscription records
Tax information

MyWebSpace does not intentionally store complete debit card, credit card, UPI PIN, CVV, internet banking passwords, or similar sensitive payment credentials unless specifically required by a payment processor operating in accordance with applicable law.

3.5 Technical Information

We may automatically collect technical information including:

IP address
Browser type
Device information
Operating system
Screen resolution
Language settings
Access dates
Access times
Device identifiers
Referring URLs
Crash reports
Performance logs
Diagnostic information

3.6 Usage Information

We may collect information regarding how users interact with our Services, including:

Pages visited
Features accessed
Time spent
Navigation patterns
Dashboard usage
AI feature usage
Workflow activity
Automation history
Reports generated
Content published
System preferences

3.7 Uploaded Content

Users may upload content including:

Documents
Images
Videos
Audio files
PDFs
Presentations
Excel files
Business records
Student records
Reports
Contracts
Logos
Brand assets
Marketing materials
Databases
Other digital content

Users remain responsible for ensuring that uploaded content is lawful and that they possess the necessary rights to upload such content.

3.8 AI Processing Data

When users utilize AI-powered features within Business OS or MaxMedia, we may process:

User prompts
AI instructions
Generated reports
Generated documents
Generated videos
Generated images
Generated text
Generated recommendations
Workflow instructions
Automation requests

Such information is processed solely for delivering the requested AI-powered Services.

4. HOW WE COLLECT INFORMATION

Information may be collected through:

Contact forms
Registration forms
Business consultations
Client onboarding
Support requests
Email communications
Telephone conversations
Live chat
Website usage
Cookies
Browser technologies
API integrations
Client uploads
Business OS
MaxMedia
Third-party integrations
Mobile applications
Desktop software
Future products developed by MyWebSpace

5. PURPOSE OF COLLECTION

We collect information for legitimate business purposes including:

Providing Services
Managing accounts
Business automation
AI processing
Workflow execution
Customer support
Technical support
Product improvement
Software updates
Communication
Billing
Invoicing
Security
Fraud prevention
Identity verification
Legal compliance
Analytics
Business reporting
Performance optimization
Backup and disaster recovery
Service customization
Development of new features
Compliance with contractual obligations

6. LEGAL BASIS FOR PROCESSING

Where applicable, MyWebSpace processes information based on one or more of the following legal grounds:

User consent
Performance of a contract
Compliance with legal obligations
Legitimate business interests
Protection of vital interests
Establishment, exercise, or defense of legal claims

Where consent is relied upon, users may withdraw consent at any time, subject to legal or contractual limitations.

7. HOW WE USE YOUR INFORMATION

Information collected may be used to:

Deliver Business OS Services
Deliver MaxMedia Services
Provide AI-powered automation
Process uploaded files
Generate reports
Improve AI models
Improve workflows
Create dashboards
Personalize user experience
Respond to enquiries
Process subscriptions
Process payments
Provide customer support
Send important service notifications
Detect fraud
Prevent abuse
Monitor security
Comply with legal obligations
Resolve disputes
Protect our legal rights
Improve website performance
Develop future products and services

8. INFORMATION SHARING AND DISCLOSURE

MyWebSpace values the privacy and confidentiality of information entrusted to us. We do not sell, rent, or trade personal information or business information to third parties for their independent marketing purposes.

Information may be shared only under the circumstances described in this Privacy Policy.

8.1 Within MyWebSpace

Information may be accessed by authorized employees, contractors, consultants, or service providers of MyWebSpace strictly on a need-to-know basis and solely for the purpose of delivering, maintaining, improving, securing, or supporting the Services.

All such persons are expected to maintain appropriate confidentiality obligations.

8.2 Service Providers

We may engage trusted third-party service providers to assist in operating our Services, including but not limited to:

Cloud hosting providers
AI service providers
Payment gateways
Email service providers
SMS providers
Customer support platforms
Data storage providers
Analytics providers
Security providers
Communication platforms
Backup providers
OCR providers
Video processing providers
Content delivery networks
Authentication providers

These service providers may process information only for the purposes authorized by MyWebSpace and subject to contractual confidentiality obligations where applicable.

8.3 Legal Requirements

We may disclose information where disclosure is reasonably necessary to:

comply with applicable laws;
comply with court orders;
comply with lawful requests from governmental authorities;
protect legal rights;
investigate suspected fraud;
investigate security incidents;
enforce our Terms & Conditions;
prevent unlawful activities;
protect the safety of users or the public.

8.4 Business Transfers

If MyWebSpace undergoes:

merger;
acquisition;
restructuring;
sale of assets;
investment transaction;
corporate reorganization;
insolvency proceedings;

personal information and business information may be transferred as part of that transaction, subject to applicable legal requirements.

8.5 With User Consent

Information may also be disclosed where the user has expressly authorized such disclosure.

9. AI PROCESSING

Business OS and MaxMedia incorporate artificial intelligence technologies to automate business operations, generate reports, create content, assist decision-making, organize information, and improve productivity.

When users utilize AI-powered features, prompts, uploaded information, generated outputs, automation requests, workflow instructions, and related information may be processed through AI technologies for the purpose of providing the requested Services.

Users acknowledge that AI technologies may involve automated processing and should review generated outputs before relying upon them for business, legal, financial, medical, educational, or regulatory decisions.

10. THIRD-PARTY INTEGRATIONS

Business OS and MaxMedia may integrate with third-party platforms including, but not limited to:

Google services
Microsoft services
Meta platforms
LinkedIn
YouTube
Payment gateways
Cloud providers
CRM systems
Accounting software
Communication platforms
AI platforms
Calendar services
Storage services
Productivity applications

When users connect third-party services, certain information may be exchanged between MyWebSpace and those services solely to provide the requested functionality.

Users remain responsible for reviewing the privacy policies and terms applicable to such third-party services.

11. INTERNATIONAL DATA PROCESSING

Depending upon the technologies used to provide the Services, information may be processed or stored in data centers located in different jurisdictions.

Where cross-border processing occurs, MyWebSpace will take commercially reasonable steps to ensure that information receives an appropriate level of protection consistent with applicable legal requirements.

12. DATA RETENTION

MyWebSpace retains information only for as long as reasonably necessary to:

provide Services;
maintain user accounts;
comply with legal obligations;
resolve disputes;
enforce contractual rights;
maintain backups;
ensure business continuity;
protect legitimate business interests.

Retention periods may vary depending upon:

applicable laws;
contractual obligations;
operational requirements;
regulatory requirements;
security considerations.

Upon expiry of applicable retention periods, information may be securely deleted, anonymized, or archived in accordance with our internal retention practices.

13. DATA SECURITY

MyWebSpace implements commercially reasonable technical, administrative, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, destruction, misuse, or loss.

Security measures may include:

Access controls
Authentication mechanisms
Encryption where appropriate
Secure communication protocols
Firewalls
Security monitoring
Activity logging
Backup systems
Disaster recovery procedures
Software updates
Vulnerability management
Employee access restrictions

Despite these safeguards, no internet-based system, cloud infrastructure, electronic storage system, or method of electronic transmission can be guaranteed to be completely secure.

Accordingly, MyWebSpace cannot guarantee absolute security of information.

14. ACCOUNT SECURITY

Users are responsible for maintaining the confidentiality of their account credentials.

Users agree to:

choose strong passwords;
keep passwords confidential;
restrict unauthorized access;
notify MyWebSpace immediately upon discovering unauthorized account activity;
maintain secure devices used to access the Services.

Users remain responsible for activities conducted through their accounts unless otherwise required by applicable law.

15. USER RIGHTS

Subject to applicable law, users may have the right to:

access their personal information;
request correction of inaccurate information;
request deletion of eligible information;
request restriction of processing;
object to certain processing activities;
withdraw consent where consent is the legal basis of processing;
request data portability where applicable;
lodge complaints with competent regulatory authorities.

Requests may be subject to identity verification and legal limitations.

16. BUSINESS DATA

Business OS is designed to process business information provided by clients.

MyWebSpace does not claim ownership of client business data.

Clients remain responsible for:

the accuracy of business information;
obtaining necessary permissions;
ensuring lawful processing;
compliance with applicable laws;
maintaining appropriate backups where necessary.

Business information shall be processed solely for providing the agreed Services unless otherwise authorized by the Client or required by law.

17. CHILDREN’S PRIVACY

MyWebSpace Services are intended primarily for businesses, organizations, educational institutions, professionals, and adults.

We do not knowingly collect personal information directly from children in violation of applicable laws.

Where Business OS is implemented for schools or educational institutions, any student-related information processed through the platform remains the responsibility of the educational institution or authorized organization acting as the data controller, unless otherwise agreed in writing.

If MyWebSpace becomes aware that information has been collected in violation of applicable law, appropriate steps may be taken to delete such information, subject to legal obligations.

18. MARKETING COMMUNICATIONS

MyWebSpace may send communications relating to:

product updates;
service announcements;
maintenance notifications;
newsletters;
educational resources;
webinars;
product launches;
promotional offers;
important legal updates.

Users may opt out of non-essential marketing communications by following the unsubscribe instructions contained in such communications or by contacting MyWebSpace.

Users may continue to receive essential administrative, security, billing, legal, and service-related communications even after opting out of marketing communications.

19. COOKIES AND SIMILAR TECHNOLOGIES

MyWebSpace may use cookies, pixels, web beacons, local storage, session identifiers, analytics technologies, and similar tracking technologies to improve the functionality, security, performance, and usability of our Services.

Such technologies may be used to:

Remember user preferences
Maintain user sessions
Authenticate users
Improve website performance
Understand website usage
Analyze visitor behavior
Detect fraud
Improve security
Personalize user experience
Measure marketing effectiveness
Improve Business OS and MaxMedia functionality

Users may control cookie preferences through their browser settings. Disabling certain cookies may affect the availability or functionality of certain Services.

For additional information, users should refer to the MyWebSpace Cookie Policy.

20. ANALYTICS

MyWebSpace may use analytics tools to understand how visitors and clients interact with our website and Services.

Analytics information may include:

Device information
Browser information
Geographic region
Session duration
Feature usage
Navigation paths
Performance metrics
Error reports
System interactions

Analytics information is primarily used to:

Improve user experience
Optimize platform performance
Improve AI systems
Identify technical issues
Develop new features
Improve Business OS
Improve MaxMedia
Enhance security

Where practicable, analytics information may be aggregated or anonymized.

21. LOG FILES

Our systems may automatically create server logs and application logs that record operational information including:

IP addresses
Login attempts
Authentication events
Browser information
Device information
Error logs
Security events
System performance
API requests
Usage statistics
Access timestamps

Such logs are maintained primarily for:

Security
System administration
Troubleshooting
Fraud detection
Performance monitoring
Legal compliance
Business continuity

22. AUTOMATED DECISION-MAKING

Certain Business OS and MaxMedia features may use automated processing, workflow automation, intelligent recommendations, predictive analysis, AI-assisted categorization, content generation, and business automation.

Such automated processing is intended to assist users in improving efficiency and decision-making.

Unless expressly stated otherwise, MyWebSpace does not make legally binding decisions solely through automated processing without appropriate human oversight.

Users remain responsible for reviewing automated outputs before implementation.

23. CONFIDENTIALITY

MyWebSpace recognizes that Business OS and MaxMedia may process confidential business information belonging to clients.

We make commercially reasonable efforts to protect confidential information against unauthorized access, disclosure, alteration, or misuse.

Authorized personnel are expected to access confidential information only where necessary for providing the Services or complying with legal obligations.

Nothing in this Privacy Policy shall require MyWebSpace to disclose confidential security procedures, proprietary technologies, trade secrets, or information protected by legal privilege.

24. DATA BACKUPS

To support business continuity, security, disaster recovery, and operational resilience, MyWebSpace may maintain backup copies of certain information.

Backup systems may:

Operate automatically
Be encrypted where appropriate
Be retained for limited periods
Be stored using trusted infrastructure providers
Be securely deleted according to internal retention schedules

Deleted information may temporarily remain in secure backup systems until applicable backup cycles expire.

25. DATA ACCURACY

Users are responsible for ensuring that information submitted to MyWebSpace is accurate, complete, current, and lawful.

MyWebSpace is not responsible for errors arising from inaccurate, incomplete, misleading, outdated, or unauthorized information supplied by users or third parties.

Users should promptly update their information whenever material changes occur.

26. THIRD-PARTY WEBSITES

The MyWebSpace website or Services may contain links to third-party websites, applications, software platforms, documentation, or online resources.

MyWebSpace does not control and is not responsible for:

Third-party privacy practices
Third-party security measures
Third-party content
Third-party policies
Third-party services
Third-party products

Users access such third-party resources at their own discretion and should review the applicable privacy policies before providing personal information.

27. CHANGES TO THIS PRIVACY POLICY

MyWebSpace reserves the right to amend, revise, update, or replace this Privacy Policy from time to time.

Updates may occur due to:

Changes in applicable laws
New regulatory requirements
Technological developments
New products
New AI capabilities
Security improvements
Business expansion
Operational requirements

Where material changes are made, reasonable efforts may be undertaken to notify users through appropriate channels including:

Website notices
Dashboard notifications
Email communications
Product announcements

Continued use of the Services following the effective date of the revised Privacy Policy constitutes acceptance of the updated Policy.

28. GOVERNING LAW

This Privacy Policy shall be governed by and interpreted in accordance with the laws of the Republic of India, without regard to conflict of law principles.

Where applicable data protection laws provide mandatory rights that cannot be waived, such rights shall continue to apply.

29. CONTACT US

For questions, concerns, requests, or complaints relating to this Privacy Policy or the processing of personal information, users may contact MyWebSpace using the official contact details published on the MyWebSpace website.

Privacy-related requests should include sufficient information to enable MyWebSpace to verify the identity of the requester and respond appropriately.

30. ACKNOWLEDGEMENT

By accessing or using the MyWebSpace website, Business OS, MaxMedia, or any related products or Services, you acknowledge that you have read, understood, and agree to the collection, use, processing, storage, disclosure, and protection of information as described in this Privacy Policy.

If you do not agree with this Privacy Policy, you should discontinue use of the Services.

DOCUMENT INFORMATION

Document Title: MyWebSpace Privacy Policy

Applies To:

MyWebSpace
Business OS
MaxMedia
Website
Client Portal
AI Services
All Current and Future Products and Services

Version: 1.0 (Draft)

Status: Under Legal Review

Prepared For: Legal Review by Independent Legal Counsel

Effective Date: Pending Legal Approval

Last Updated: 05 July 2026